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Coordinator vacancy

Written by Digswell Arts

On January 2, 2020

Digswell Arts Trust

Digswell Arts Trust is a charity set up to support artists during their career development, through the provision of studio spaces and other support. There are currently two studio buildings – in Letchworth at Fenners and on the outskirts of Welwyn at the Forge. It has been going for over 60 years and was set up by Henry Moore and Henry Morris.

Digswell Arts Trust Coordinator

DAT is looking for a Coordinator who will be the person at the heart of the Trust, working with Trustees, artists (Fellows), Members and relevant external organisations. He / she will be responsible for communicating with artists, the application process for studios, keeping records and information in order and other day to day activities which keep DAT going. He / she would be expected to attend Boards and the majority / all Management Meetings which are monthly.

This post may suit a retired person, a person with family commitments or a person with a portfolio of activities.

We are open for a discussion on how you may like to work. The options are set out below.

Main duties

Duties can vary on a monthly basis – activities are drawn from the following list.

Managing life-cycle of Fellows and Members which includes: Application, induction and start up processes for Fellows appointments: promoting and advertising the studios, getting applications organized, arranging interviews for applicants and doing follow up of decisions. Gathering proposals from Fellows, feeding back on responses. Updating list of Fellows, period of Fellowship and contact details. Confirming leaving dates, collecting keys etc.

Mentoring and reviews: organising Fellows reviews and mentoring, including the involvement of Trustees

Records: keeping DAT records across all activities in good order – digitally and also in the filing cabinets on site. This includes Fellows and alumni records and other related activities.

Mailing and communication with external people: gathering information, working with the Trustees on communications and website information, doing some keying in and preparation of uploaded web-information, updating and extending the mailing list.

Information and updates: updating of key information and guidance, including policies, induction materials, advice to Fellows and other related information.

Keeping Health and Safety information up to date, ensuring regular checks are carried out etc.

Reporting and liaison Working with the Chair and other Trustees on a regular basis

Experience needed / personal qualities

  • Highly organized person
  • Administrative track-record working with digital records and physical papers (filing)
  • Experience in organising meetings, taking notes and implementing actions
  • Interest or track record in the arts and working with artists or arts organisations
  • Self-motivated and able to work without supervision
  • Need a car (will be able to claim petrol expenses)

Visits to sites in Letchworth and Welwyn once per month.

Options on remuneration and expenses

There are a number of ways of working that we would be happy to discuss with you further. We would expect 7 – 10 hours a week – subject to negotiation, based on minimum hourly rate set from April 2019 onwards. A working pattern and overall number of weeks per year, would also be subject to negotiation, with a minimum of 7 hours per week.

  1. It is possible for the person to work in a voluntary capacity, however this would need to be a secure commitment.
  2. It is possible that the administrator could work on a freelance basis paid on a freelance basis at the minimum wage up to the sum of £328.40 per month, based on 10 hours a week.

Deadline

Please send CV and covering letter by end of February 2020 or before to JudyGlasman1@gmail.com

Application process

The application is in the form of a covering letter and CV. 2 referees to be provided. Please respond to the main duties set out.

We will consider these over the following two weeks and hope to contact people for additional discussion. A DAT search panel will oversee this process.

If you would like a chat – please contact Judy Glasman using the given email. We are happy to respond to any questions people might have.

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