The Coordinator will be an energetic individual working with artists and Trustees at the heart of the Trust, taking responsibility for the day to day running of the studios and the workings of the Trust. You will have the benefit of joining a longstanding charity in which you will be able to bring your ideas and administrative capability to the support of artists in the emergent stages of their careers. There is an opportunity to make your mark in this role, bringing your ideas forward and helping improve our efficiency.

This post may suit a retired person, a person with family commitments or a person with a portfolio of different activities amongst others.

Main duties

DAT is a small organization and currently has around 40 Fellows and Members (artists) and around 10 Trustees.

• Managing life-cycle of Fellows and Members which includes: Application, induction and reviews; promoting and advertising the studios; managing exiting Fellows, collecting keys
• Gathering proposals from Fellows
• Updating of key information and guidance, including Fellows lists, policies, induction materials, advice to Fellows and other related information.
• Updating key information list of Fellows and contact details; as well as Fellows and alumni activities
• Records: keeping DAT records across all activities in good order – digitally and also in the filing cabinets on site. This includes Fellows and alumni records and other related activities.
• Mailing lists and communications, doing some keying in and preparation of uploaded web-information, updating and extending the mailing list, in line with data protection regulations
• Gathering and preparing promotional information including courses
• Keeping Health and Safety information up to date, ensuring regular checks are carried out etc.
• Other duties related to the work of the Trust.

You will prepare and follow up the monthly management meetings and Board meetings which are quarterly; and work with lead Trustees on different aspects of DAT activity.

There is the potential to get involved as the person progresses with project management and bidding for funds etc.

Reporting and liaison Liaising with external organisations including sponsoring organisations eg. Letchworth Heritage Foundation.

Review and notice to be given There will be a review point after 6 weeks. After which a 1 month notice period will apply.

Experience needed / personal qualities

• Highly organized person
• Administrative track-record working with digital records and physical papers (filing)
• Experience in organising meetings, taking note of actions and helping their implementation
• Interest or track record in the arts and working with artists or arts organisations
• Self-motivated and able to work without supervision

Need to be on site at Fenners in Letchworth for 3 hours per week. Management Group meetings are held monthly often on Monday mornings and Board meetings are often on Monday evenings starting at 6.00 pm.

Options on remuneration and expenses

The post is either voluntary or freelance. There are a number of ways of working that we would be happy to discuss with you further.

The post could be based over the year or 39 weeks (term time only) at an estimated average of 10 hours per week. We would expect to discuss this with you at interview.

1. It is possible for the person to work in a voluntary capacity, however this would need to be a secure commitment.
2. It may be possible to reclaim expenses for example travel.
3. It is possible that the administrator could work on a freelance fee basis which would be based on the pay equivalent of the minimum wage.

Deadline

Please send CV and covering letter by end of 22 July to Judy.glasman@digswellarts.org

I would be delighted to talk on the phone to anyone interested, after initial contact by email.

Application process

The application is in the form of a covering letter and CV. 2 referees to be provided. Please respond in your letter to the main duties set out. We will consider these over the following two weeks and hope to contact people for additional discussion. A DAT search panel will oversee this process.

About the Trust

Digswell Arts Trust is a charity set up to support artists during their career development, through the provision of studio spaces and other support. There are currently two studio buildings, in Letchworth at Fenners and on the outskirts of Welwyn at the Forge. Artists and makers come from a variety of backgrounds and are working in a variety of media, regularly showing their work and taking part in Open Studios. It has been going for over 60 years and was set up by Henry Moore and Henry Morris. You can find out more about our work at https://digswellarts.org